![]() This can avoid tensions arising, because no one feels comfortable having these conversations as part of the main body of the meeting. For example, they offer a small number of individuals the opportunity to chat through and reaffirm their standpoint on an issue, as prior discussions may have highlighted a new or different perspective that they had not assessed the implications of. There are also some less obvious benefits of including breaks in your agenda. It also refocuses the mind-set of the attendees to the current item in a more positive and productive manner than before the break. If your meeting needs to exceed 45 minutes, it is advisable to include breaks in your agenda to ensure that participant concentration is maintained. If this individual is unknown to attendees then a short resume of their expertise should be included with the necessary background information. ![]() Kahn will lead the discussion and not the Chair as with all the other items on this agenda. In the example above it is clear to all attendees that for Item 3 (The Disco Project) P. Is it short and simple enough to fit into one or two lines?.What outcome are you expecting from this agenda item?.Is it specific enough to limit the scope of the discussion?.Is it clear whether action is required?.Will everyone who is at the meeting understand what is meant?.When compiling your agenda there are certain important considerations you must take into account: This is illustrated by the Croeso Project in the following example. If an item has several aspects to be discussed then each of these elements should be listed as sub-headings, each with its own specified time limit. ![]() (The start time of the next agenda item is also the end time of the previous one.) This timeframe helps participants to self-regulate and use the time more effectively.Įach agenda item should be clearly specified and meaningful to the attendees. This time enables the meeting chair to control and manage discussion time and to reaffirm the allocated number of minutes available to discuss this issue. This allows everyone to refer to that item on the agenda during the meeting. Each of your meeting agenda items should have the following characteristics:
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